> Documentation index: https://www.gentoon.ai/llms.txt

# Team workspaces

Team workspaces let several people make projects together — creating one, inviting members, roles, and whose credits are used.

https://www.gentoon.ai/en/help/teams/workspace-basics · Last updated October 30, 2026

## Overview

A team workspace is a shared space where several people can view and create projects together. Your own work stays in **Personal Space**, and team work is kept separately in the workspace. Anyone who’s invited can join as a member, whatever their plan.

Workspaces can be created on the **Pro** and **Premium** plans. Here’s how many each plan can create, and how many members each can have.

| Plan | Workspaces you can create | Members per workspace (including the owner) |
| --- | --- | --- |
| **Pro** | 3 | 10 |
| **Premium** | 10 | 25 |

## Where to find it

When you’re signed in, the site’s top menu shows a button with the name of the space you’re in (at first, **Personal Space**). Click it to open the **Switch Workspace** menu and move between **Personal Space** and the team workspaces you belong to. The button appears only if your plan can create workspaces or you’ve already joined a team, and it isn’t shown inside the studio. On a phone browser it’s inside the menu (☰), and the **Projects** page has the same space buttons near the top.

![The workspace switcher in the top menu](https://pub-6e5feb091fa740fa80f3a5a12a895d23.r2.dev/help-center/shots/en/workspace-switcher.7374159f.1x.webp)
*The workspace switcher in the top menu*

## Creating a workspace

1. Click the workspace button and choose **Create Team Workspace**. When the **My Team Workspaces** page opens, click the create button there.

   ![Click the workspace button and choose Create Team Workspace. When the My Team Workspaces page opens, click the create button there.](https://pub-6e5feb091fa740fa80f3a5a12a895d23.r2.dev/help-center/shots/en/workspace-switcher.7374159f.1x.webp)
2. Enter a **Workspace Name** and click **Create**. The description is optional.
3. Once it’s created, you go straight to the new workspace’s project list. Projects you create there are visible to your teammates.

## Inviting members

1. On the **Projects** page, click the workspace’s name near the top, click the gear icon (**Workspace Settings**) next to it, then click **Invite Member**. Only people with the **Owner** or **Editor** role can invite.

   ![On the Projects page, click the workspace’s name near the top, click the gear icon (Workspace Settings) next to it, then click Invite Member. Only people with the Owner or Editor role can invite.](https://pub-6e5feb091fa740fa80f3a5a12a895d23.r2.dev/help-center/shots/en/workspace-switcher.7374159f.1x.webp)
2. On the **Email** tab, enter the email address of the person you’re inviting. On the **Link** tab, choose the link’s **Validity Period**.
3. Set the **Role** to **Editor** or **Viewer**. For email, click **Send Invite** and the invitation email goes out (if it can’t be sent, the window shows a link to copy instead). For a link, click **Generate Link**, then copy the link and send it yourself.
4. When the invited person opens the link and clicks **Join**, they join the team. If they aren’t signed in, they sign in, come back to the same page, and click it again. An email invitation can only be accepted by signing in to an account that uses that email address.

## Roles

| Role | What they can do |
| --- | --- |
| **Owner** | Everything — change the workspace’s name and description, change members’ roles or remove members, and delete the workspace |
| **Editor** | Create and edit projects, and invite members |
| **Viewer** | View projects |

## Good to know

> **Important:** In workspace projects, the credits come out of **the workspace owner’s account**, no matter who draws. If the owner runs out of credits, teammates can’t draw in those projects either. The **Workspace Settings** window also shows **Billed to the owner's account** as a reminder.

> **Note:** The member limit includes the owner and follows the owner’s current plan. If the owner moves to a lower plan, existing members stay, but new members may not be able to join.

> **Tip:** To leave a team, open the **Workspace Settings** window (the gear icon) and click **Leave Workspace**. The owner can’t leave.

## FAQ

**I don’t see the workspace button.**

The workspace button appears in the site’s top menu (not inside the studio) if your plan can create workspaces or you’ve already joined a team. Once you accept an invitation by clicking **Join**, the button shows up whatever your plan.

**Can I join a team on the free plan?**

You can join a team on any plan, including the free plan, once you’re invited. Credits for drawing in team projects come out of the owner’s account.

**Can teammates see my personal projects?**

Teammates can’t see your personal projects. Projects in **Personal Space** are visible only to you. To share one with your team, open that project card’s ⋮ menu on the **Projects** page and choose **Move to Workspace**.

## Related articles

- [Plans at a glance](https://www.gentoon.ai/en/help/credits-and-billing/plans)
- [Create, open, and manage projects](https://www.gentoon.ai/en/help/studio/projects)
- [How credits work](https://www.gentoon.ai/en/help/credits-and-billing/how-credits-work)